We follow a four phased approach for payroll processing that includes data collection, data preparation, data input and payroll process. Data collection and output upload to interfaces and disbursements would happen at client site, while the rest of the processes will be carried out at Access Systems, in collaboration with the client touch points where required.

Data Collection

1. Employee time capture system
2. Employee time approval
3. Capture new employee data
4. Update changes in current employee data.
5. Scan images and send for processing.

Data Preparation

1. Download images for processing.
2. Print out zoomed version of images if required.
3. Sort the forms based on date, form type and employee name sequentially
4. Add a new employee into payroll.
5. Update changes in employee pay.

Data Input

1. Capture Data from the forms
2. Verify Data
3. Calculate OT, non standard payments or deductions
4. Recalculations for enhanced accuracy
5. Raise clarifications query with client as requited
6. Perform final audit and error analysis
7. Simulate Payroll Run and compare online pay slips

Payroll Run

1. Correct Errors
2. Perform variance analysis with previous month data
3. Final payroll run.
4. Generate reports: management, statutory, operational and analytical
5. Send payroll output to client interface
6. Release salary payments.

Process Managed at Client Site

Staffing:
The engagement would be staffed with three layers of personnel – Project Manager, Payroll Analyst and Payroll Executive.

Training:
A comprehensive three phased training program that covers country payroll, test and case studies, role alignment, client specific process training, demos and others is imparted to the project members.

Transition:
We generally propose to transition simple processes, streamline execution and gradually cover complex and larger processes using same resource pool.

Complementing our payroll administration expertise is our domain expertise in benefits administration. Backed up with strong alliances and partnerships in specific niches, we offer end to end , and integrated Payroll/Benefit administration services. Our solutions are designed to ease administrative burdens, while increasing efficiency and adding value.

Complementing our recruitment process management, we provide staff for performing the operations on the client site. We manage the recruitment procedures and provide staff on contract basis as per the requirement put forward.

1. Analyse client requirement.
2. Start with recruitment procedures.
3. Provide trained staff as per requirement.
4. Provide replacement as and when staff leaves.